![]() When you are ready, click on the “ OK ” button to save the changes. Please select the signature you want to edit or create a new one and then paste the content you copied from your browser into the “ Edit Signature ” text field.Īfterward, select the Outlook email address you would like to utilize the signature from the “ Email Account ” dropdown and then pick the messages you want to attach it to from the corresponding dropdown menus below. You can do that by following the steps described in the first section of this guide. Now, please head back to the “ Signatures and Stationery ” dialog. We recommend using the “ CTRL + A ” button combination on your keyboard when inside the browser to mark everything inside. Afterward, you can mark it (including the text and images), right-clicking on them, and selecting the “ Copy ” option. You can do that by opening your HTML signature file in your favorite browser. However, you can attach it to your emails by following these straightforward steps.įirst, you will need to copy the content of your signature as plain text. Unfortunately, Outlook 2016 Client does not have an option to import and attach an existing HTML signature you already have. ![]() How to set up an HTML Outlook Email Signature ![]() If you see it inside the test email - Congratulations! You have successfully performed the Outlook email signature setup! To test if the signature appears as expected, please send a test email to ensure that it works. When you are ready, please click on the “ OK ” button to save your new signature. If you wish the email client to incorporate your signature in all consequent email messages, please make sure to set the “ Replies/Forwards ” option as well. In our example, we want Outlook to include the signature only in the initial email message, so we selected the “ New messages ” option. The “ New messages ” and “ Replies/Forwards ” dropdown menus allow you to choose a specific signature for the corresponding messages. Under the “ Choose default signature ” section, you can select which Outlook email will use the signature. You can use the available tools to customize the text and include images or links. Please enter your contact information inside the text field under “ Edit Signature ”. When you finish creating your Outlook email signature, you can start customizing it to your preference. When you are ready, click on the “ OK ” button to save your new signature. Doing so will cause a “ New Signature ” window to appear, and you will need to enter the signature title, which is only for your reference. How to set up a Plain Text Outlook Email SignatureĪfter the email application displays the “ Signatures and Stationery ” dialog, you will need to click on the “ New ” button. To modify your Signatures, please select the “ Mail ” section.Īfterward, you will need to click on the “ Signatures ” button. You will notice the left navigation bar displaying various sections containing different email settings. Please select “ Options ” from the left-hand side menu bar.Īfter doing so, the email client will show the “ Outlook Options ” dialog. The above action will cause the Outlook client to redirect you to the “ Account Information ” section. Outlook 2016 allows you to set up multiple Email Signatures for each of your email accounts and any predefined replies you have.įirst, please open the Outlook email application on your local computer and access the “ File ” tab located at the top left corner of the Email Menu bar. In this tutorial, we will guide you through configuring an email signature in the Outlook 2016 email application and saving you the time and effort of manually typing it each time you send emails. Whether you use your emails for personal or business reasons, having a personalized and unique signature will instantly make you more recognizable and leave a lasting impression on the recipient.
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